Fleet cost reduction: 10 instant changes that can save you money

Rising operational costs are a pressing concern for corporate fleet managers in 2022. When looking at fleet cost reduction, there are many ways that businesses try to cut back. However, many of these can yield less than satisfying results. Our top 10 tips on how you can reduce your fuel costs, which consider both short and long-term adjustments, are:


1. Analyse fleet costs
2. Manage maintenance
3. Replace old vehicles
4. Optimise fleet structure
5. Track fleet data
6. Manage staff
7. Evaluate routes
8. Encourage economical driving
9. Track superficial vehicle condition
10. Use fuel cards

How can fleet costs be reduced?

1. Analyse fleet costs


The key to fleet cost reduction is planning and data collection. To make sure fleets are running as efficiently as possible, fleet managers need to know the full details of their fleet’s outgoings. A good method to measure this is to work out the total cost of ownership (or TCO) for each vehicle. To work out a vehicle’s TCO, fleet managers will need to calculate:


1. The procurement cost: The purchase price, leasing fees, and interest rates together all make up the complete procurement cost.
2. The lifetime costs: These include the money spent on fuel, tax, and insurance. Fleet managers will also need to consider the vehicle’s value depreciation.
3. The maintenance costs: This consists of routine and ad hoc charges, including MOTs and parts changes, as well as any unexpected breakdowns.
4. Area and route fees: These are charges to scrutinise if a vehicle operates in an area that accrues fees, such as congestion charge zones or if they pay regular toll fees as part of their routes.


Once fleet managers have calculated their fleet’s TCO, they can identify any areas or vehicles in need of further attention. After this analysis, they can work to budget effectively and reduce fleet costs using the following strategies.

2. Manage maintenance


Additional fleet maintenance and care may seem counterintuitive when it comes to saving money. However, caution and diligence with vehicles will lead to reduced downtime and increased fuel efficiency. Faulty parts, such as clogged fuel injectors or worn tyres, can lead to greater fuel consumption, negatively affecting your fleet cost management and increasing the likelihood of breakdowns.


A common issue that fleet managers are currently experiencing is the widespread MOT delays due to the large backlog after COVID-19. This has left MOT providers with limited availability. A way to avoid vehicles being off the road while they wait for an appointment is to schedule them more frequently. Vigilant fleet managers are now opting for an MOT every 8 months instead of every 12, giving them some wiggle room and preventing downtime. A complimentary approach is to schedule MOTs alongside other maintenance to be as cost-effective as possible.


Another example of spending to save is the use of premium fuels. Although they come at a higher price point, the occasional use of premium fuels that contain cleaning solutions, such as Shell’s V-Power or BP’s Ultimate, can increase a fleet’s longevity and fuel efficiency by cleaning out fuel injectors.

Replacing fleet vehicles

3. Replace old vehicles


With regular maintenance and monitoring of vehicles, it becomes apparent when they are no longer cost-effective to keep. When it is time to replace older vehicles, fleet managers should consider the depreciation figure and lifespan for the replacement models, as this will help cut down the overall TCO. They should also look at past fleet vehicles that have given a good return and use this data as an asset to reduce their procurement expenses.

As we also move closer toward carbon-neutral fleets, fleets need managing in a new way. The UK is not far away from seeing the lifespans of diesel and petrol vehicles cut short by their infrastructural phasing out. Fleet managers can transition to carbon-neutral options on a larger or longer scale to assist in fleet cost reduction. Currently, electric vehicles typically have a more expensive upfront cost but are cheaper to maintain. Although, this may change as they become the dominant vehicle type.

4. Optimise fleet structure


For fleet managers, it is important to continuously develop and improve a fleet’s structure. A streamlined fleet, with deliberately chosen vehicles, is much more efficient than one preserving an outdated framework.

When in the process of selecting new vehicles, there is an opportunity to look at the fleet structure and potentially choose more conservative vehicles. Namely, if it is appropriate to downsize parts of the fleet to boost fleet cost reduction. For example, if staff are now carrying less or lighter equipment, a smaller vehicle may be a valid option for them, those with lower mileage may be better suited to a petrol vehicle, or alternative arrangements, such as vehicle sharing or adopting grey fleet vehicles, may be best for those with especially low mileage.

5. Track fleet data


Accurate data and analytics, such as telematics, have many benefits for fleets. Advanced data collection leads to optimised routes, informed fuel purchasing decisions, and better road safety among drivers, all of which lead to fleet cost reduction. With telematics, there is the additional advantage of dashcam footage, which can save your company in costly legal fees should an accident occur.

6. Manage staff


Unclear leadership and low levels of staff support can lead to poor morale, diminished performance, or even high turnover rates. Within widespread fleets, it can be easy for drivers to feel isolated and like they are not part of a team.

Rather than fleet costs being spent on recruitment, it is better practice as a manager to value and prioritise your current team. By working to make staff feel motivated and connected, managers will notice an improvement in most facets of their business and fleet. Read our tips on how to best manage drivers here.

To save on spending, you can also encourage staff to make more economical decisions regarding their fleet usage. For example, office-based staff who regularly travel for meetings could replace a portion of their travel with virtual meetings.

Evaluate Routes

7. Evaluate routes


Along with using fuel cards, one of the most prudent ways to save on fleet costs is to stay informed on where vehicles will get the best refuelling rate, which is often a changeable detail.

When you choose fuel cards from Fuelmate, we give you access to our online portal and journey planner, which is an advantageous resource for fleet managers. With our journey planner, you can find the most cost-effective route for your drivers and save your fleet money on unnecessary detours. With our detailed invoices, you can also see where your drivers have been refuelling and what you could be saving.

8. Encourage economical driving


Efficient driving is one of the best ways to reduce fleet costs. As mentioned previously, uneconomical driving habits lead to increased fuel consumption and safety risks. By using telematics, fleet managers will be able to assess which drivers may need further training, and promote the following practices among drivers:

• Removing excess weight from fleet vehicles,
• Driving smoothly instead of braking or accelerating harshly,
• Avoiding unnecessary speed,
• Avoid idling,
• Where possible, such as when slowing down or on a decline, using engine speed as opposed to continued acceleration,
• Moving up gears at about 2000 rpm,
• Skipping gears where possible.

Track Vehicle Condition
9. Track superficial vehicle condition

A common complaint with communal cars, such as pool cars, is that staff members will leave them in a poor condition for other drivers. Often, we have seen fleet managers have to frequently pay to valet vehicles because of drivers leaving them in a subpar state. Another issue is that damage caused to vehicles while on the road, even superficial, can lead to end of contract charges when a lease agreement expires.

A way to reduce these expenses is to create a level of accountability for staff. This includes a clear and consistent assessment of vehicles before and after staff drive them. This can be a task that staff can complete when they are first taking the vehicle and when they return it via a form or checklist, either physical or digital. Some fleets include QR codes linked to online forms with their pool car keys, so that staff have easy access.

Using Fuel Cards

10. Use fuel cards


Fuel cards are a popular and effective way for fleets to save money on fuel as well as make their administration and budget tracking simple. When compared to the national average, fuel cards can offer an attractive discounted rate and, as well as refuelling, can be used for a range of fleet items, such as AdBlue.


Here at Fuelmate, we offer a range of fuel cards that cover all of the UK’s major fuel networks to improve your fleet cost reduction and management. Our team of trained fuel experts will select the best fuel card solution for your business based on your fleet’s requirements. Our invoices supply you with advanced and itemised data that will help you to assess your fleet’s fuel usage for further savings opportunities. To find out more about how a fuel card can save you money, click here, or get in touch with our team to start your fuel card journey today.

Earn BPme Rewards

As a fleet manager, when looking at fuel solutions, fuel cards are a great option for many reasons. They can often offer discounted rates, make tracking your fleet’s fuel usage easy and convenient, and, what’s more, many fuel cards also provide the opportunity for drivers to earn rewards.

Considering rewards for your drivers when choosing a fuel card is a fantastic way to show your fleet that you are keeping them in mind. Previously, we’ve discussed Esso’s partnership with Nectar, but this isn’t the only option if you want to give your drivers the chance to earn points while they’re on the road. If you use the BP Plus fuel card, the BPme rewards app is an excellent way of making your fleet’s lives easier whilst also offering driver rewards.

What is the BPme app?


The BPme app was the first mobile fuel payment app in the UK to allow fleets to connect a fuel card. As such, the BPme app saves your drivers crucial time, making their lives on the road easier. After your drivers have connected their BP Plus fuel card to the BPme app, they can use it to:


• Make cashless purchases. You can even add your fuel card to your Apple Wallet or Google Pass.

• Buy fuel even if they have forgotten their fuel card.

• Record every fuel transaction, ready for the fleet manager or administrator.

• Accurately log their mileage while still in their vehicle.

What are BPme rewards?


The BPme app also allows your drivers to collect reward points with every purchase. Your drivers can then redeem these points for a wide selection of gifts or discounts and use the app to access a wide range of personalised offers.
They can earn:


• One point for every litre of regular fuel they buy from participating sites.
• Two points for every litre of BP’s Ultimate branded premium fuel they buy.
• One point for every pound they spend in BP shops.

The points balance is easy to track on the app. Drivers can use their collected points for rewards:


• when purchasing fuel

• when buying items in BP service stations (such as snacks during a day on the road)

• in exchange for gifts in the BPme scheme’s gift catalogue

• in exchange for gift cards for various retailers including M&S, Amazon, Love2Shop, or Virgin Wines.


For just signing up, drivers will get 500 points, which is worth £2.50!


If on the scheme and using a BP Plus card, drivers won’t be able to earn points at third-party service stations or non-participating stores connected to BP service stations, such as supermarkets. It is worth noting that the BPme rewards scheme is only available for the BP Plus fuel card and not the BP Bunker card.


If you would like to know more about the BPme reward scheme, or you already have a BP Plus fuel card and would like advice on how to get started, get in touch with our team today!

Long journeys: 5 tips for driving for work

In recent years, businesses have been cutting down on the number of long journeys that their fleet and staff have been taking. This has been caused by COVID restrictions, environmental concerns, and rising fuel prices. However, since COVID restrictions have eased and fuel prices continue to fluctuate, businesses will soon find themselves having to reconsider these long drives if they haven’t begun too already.


After a break from long journeys, your staff will need refreshing on the best practice for staying safe and alert on the road. Here are our top tips for long journeys:


Prepare your vehicle

No matter the size, a long drive can be the ultimate test for a vehicle. Make sure that, before starting the journey, the vehicle has been fully checked and is in proper working condition. The fluid levels such as oil, coolant, and washer fluid will all need to be topped up and the brakes and lights will need to be in working order. The vehicle’s tyres should also be viable and match the legal requirements for tread and inflation, the standard of which is 1.6mm tread size.


It is also crucial that your vehicle’s service and MOT are up to date. With telematics, you can keep track of important maintenance dates across your fleet and be alerted when your vehicle’s documentation is running out.

Take supplies

When starting a long trip, it is important to have supplies ready and carefully considering fleet safety is vital. These include general necessities such as healthy snacks and water, as well as a stock of items that may become crucial in an emergency.


The recommended daily intake of water is 6–8 glasses a day which, if 250ml equals a glass, converts to 1.5–2 litres. Bear in mind that this is a suggested figure and can vary based on multiple factors such as age, health, or even the weather. If the driver is going to be exposed to the sun on a motorway for an extended period, they may need to bring more water to prevent dehydration or sunstroke. It is also a clever idea to bring extra water in case the vehicle runs out of screen wash.


In the case of sunny weather, encourage sunscreen use among your fleet to prevent skin damage and illnesses that can be caused by UV exposure.


As well as hot weather, it is important to be prepared for wintry conditions and potential breakdowns. Remember to check out our guide for staying safe while driving in winter. A breakdown-ready kit could include:


• Waterproof clothes and warm jumpers or jackets in case the vehicle becomes stranded in cold and wet conditions with a dead battery.
• De-icer and a windshield scraper.
• Long-life food or snacks.
• Phone chargers and potentially a power bank, especially if you are using your phone for directions.
• A map: in case all else fails.
• An empty fuel can.
• A spare tyre and jack.
• Jump leads.
• Visibility wear and a torch.


In case of an emergency, it’s always a good idea to have a well-stocked first-aid kit in your vehicle.


Smaller but handy items to take are pens, wipes, and a suitable pair of sunglasses. It’s also smart to have some change ready for any tolls or parking fees your drivers may come across on their journey.

Plan your route

It is good practice to plan your fleet’s routes in advance. It can save you and your drivers time, money, and convenience. When it comes to longer journeys, the importance of good planning is amplified. Drivers should schedule regular breaks so that they can remain aware and alert whilst driving. The recommended number of breaks is 15 minutes every 2–3 hours.


As well as plotting the best route for the journey, look up the expected weather conditions and check if there are any roadworks planned. National Highways is a useful resource for this.

Take all necessary documents

Be sure that, when you are travelling, you always have all the required documentation with you. This includes your driver’s license, your company insurance information, and, if you are driving abroad such as in the EU, any additional documentation you will need for that area.

Take the best fuel card

Fleets will often have different fuel cards that they can use at different refuelling stations to get the best value fuel. The best cards for long journeys offer a fixed weekly rate. If your fleet contains large vehicles, you will also need a card that provides access to bunker sites.


To find out the best fuel card for your fleet, you can use our compare fuel cards tool or, if you would like tailored advice, get in touch and we will hand-select the perfect fuel card solution for you.

Fuel card services: Our online portal

For anyone operating a fleet, making sure that you are getting the most from your fuel card provider can be challenging. Various review platforms highlight a prolific problem within the fuel card services sector: some issuers of fuel cards lose sight of their customer’s requirements and their often low introductory rates disappear, replaced by a more realistic pricing structure.


If you order your cards and then have no further contact from your provider, you could be losing account benefits. These additional benefits can improve your account’s cost efficiency and convenience at no extra charge.


From a fuel card company perspective, we aim to give our customers the best service possible. One of the most interesting factors of working with fleet managers is that every account is different. Each fleet has its own practical requirements, contact preferences, and methods. These all factor into how they would like their fuel card provider to manage their relationship.


Here at Fuelmate, we offer phone support from your dedicated account manager. Alongside this, we also supply you with an online solution for managing your cards and outgoings: our online portal.


Our online portal is instant, easy, and effective. It gives you constant access to your fuel card data, as well as control over your account 24 hours a day, 7 days a week.


Here’s how our online portal can help you:


What is the Fuelmate online portal?

Instant support from those providing your fuel card services is important. That’s why, when you sign up for a Fuelmate account, we give you access to our online portal. With this tool, you can review and control your fleet’s fuel usage at the click of a button. Some of the key features of our online portal are:

Your account information is instantly accessible through your dashboard.

Your dashboard

When you log in to your online portal, the first thing you will see is your dashboard. Here, you will have a series of handy charts displaying up-to-date information about your account. This includes fuel usage, card activity, usage summaries, and a credit summary.


This information being instantly available gives you a clear overview and understanding of how your fleet uses fuel cards. It can also help you spot any areas that can be focused on to get more from your account, such as inactive cards.


Cards, transactions, & invoices

In your Cards, Transactions, and Invoices tabs, you have access to more detailed analytics about your account as well as several beneficial fuel card services.


In the Cards tab, you can order or cancel your cards instantly and request a pin reminder. The Transactions tab lets you view each transaction across the fuel cards on your account and, in the Invoices tab, you can view and download your invoices whenever and wherever you need them. These features mean you are always in control of your account and your cards. This access can help you make informed decisions and avoid the extra spend that may occur without this information.

fuelmate journey planner

Our journey planner is a vital resource for fleets.

Journey planner

When we launched our state-of-the-art journey planner back in 2019, it was the first of its kind in the market. It is an innovative piece of software that combines the fuel cards on your account with the desired start and end locations of a journey to provide you with an optimised route. This route will include topping up points with the cheapest fuel rates along with the shortest possible distance.


This tool removes the need for guesswork for those with a multi-tiered pricing structure. It provides up-to-date information on how you can get the most out of your fuel and your fuel card solution. Utilising this tool can save your fleet money by helping you refuel for less and by reducing mileage and needless fuel expenditure.


What’s next?

Our online portal is a helpful and easy-to-use tool that will give you more control over your fuel card services and account. If you would like to set up an account; if you are an existing customer that would like any help using the online portal; or if you are simply curious and would like to learn more, get in touch with us! Our dedicated and friendly staff are always happy to help.

Supermarket fuel cards: The top benefits

Last month, we happily announced the renewal of our partnership with fuelGenie, with whom we have been working since 2017. Throughout this partnership, we have been able to offer customers an exceptional fuel card solution: our supermarket fuel card.


Supermarket fuel cards are a great option. Especially for those looking to take advantage of the often-reduced prices supermarket forecourts can offer compared to the national average. Supermarket forecourts, such as Tesco, Morrisons, and Sainsbury’s are all renowned for offering cheaper fuel prices than those that can be found at motorway or rural fuel stations. They also offer excellent coverage, with our supermarket fuel card being accepted at over 1,300 fuel stations across the UK.


It is currently a highly volatile financial climate, especially for the fleet industry. The opportunity to get a reduced fuel rate may sound appealing. In addition, lower costs aren’t the only reason a supermarket fuel card may have begun to appeal to you. They have various benefits. Our favourite benefits of supermarket fuel cards are:


Lower pump prices than the national average

Supermarket pump prices are often cheaper when compared to pump prices from other providers.


Supermarkets pumps get such a high volume of users that they can spread their operating costs across more customers. This means that each user is subsiding less of the supermarket’s expenses from buying, managing, and selling the fuel. This results in lower pump prices for customers. Supermarkets can then use these lower prices to draw in those who may also buy their weekly food shop.


Topping up at a supermarket pump can save you money with every top-up, which can build up to a large saving with fleet use.

supermarket fuel cards

Reward schemes

Cheaper prices aren’t the only reason to use supermarket fuel cards. You can also use supermarket reward schemes when topping up to collect loyalty points, earn rewards, and get discounts in-store.


For your staff, this gives them the potential to earn points and get selected discounts on their weekly shop. Although some reward schemes, such as Nectar points, also allow you to use your points to get a discount on your fuel purchases, which can be utilised to benefit your fleet directly.


The most popular supermarket reward scheme is Tesco Clubcard. You can download the Tesco app and get a Clubcard, which is stored within your phone, for free instantly. Other providers, such as Morrisons or Sainsburys, provide alternatives.


Excellent urban coverage

Our supermarket fuel card is perfect for those operating fleets with small or medium vehicles that travel locally. It offers the use of over 1,300 supermarket fuel stations nationwide, which are found throughout urban areas. Tesco is one of the most available providers, with over 600 filling stations across the UK. Although you can also use your supermarket fuel cards with others, such as Morrisons or Sainsburys.


If you are wanting to check what fuel stations are available in a certain area, you can use our garage locator to browse your nearby options.


For businesses wanting to make the most of the advantages of supermarket forecourts, get in touch with us today. Our team can assess and support your application, making sure you get the best fuel card solution for your fleet’s needs.

Visit Fuelmate’s new headquarters: Developed with staff in mind

At Fuelmate, taking care of staff wellbeing is one of our key values. Our company is centred on the belief that a happy and strong team with a good work-life balance will always lead the way in service and results.


As a proud member of the J.R. Rix & Sons group of companies, we undertook a big move last year to take our work environment to the next level. We moved within Hull from our previous site on Spyvee Street to our exciting new location at Two Humber Quays on Wellington Street West.


This is an innovative space that allows our team to work creatively and collaboratively. It also means there’s a premium space for any visitors coming to the site. Why not book a meeting and see for yourself?


Based on the marina in the heart of Hull City Centre, our new location gives us a chance to, not only revel in the most picturesque area of the city but to put our team right at the heart of Hull’s social and cultural hub. We’re a stone’s throw away from the thriving area of Humber Street, where there’s no shortage of shops; bars, and restaurants; as well as art and crafts venues.


The history of the J.R. Rix & Sons group also makes this marina-side location a return of sorts, with the group originating as a shipbuilding business in 1873, under founder Robert Rix.


The J.R. Rix & Sons stakeholders made a significant investment in the site itself, and after the acquisition of the space last year, began working with Chameleon Business Interiors to develop a workplace focused on strengthening and maintaining staff wellbeing.


When we moved into the site at the end of 2021, there was an overlap with the work at home advice from the government due to an increase in infections of COVID-19. As such, the introduction to the new site was more phased than we initially planned, with many staff members working from home. However, when the restrictions lifted and everyone returned to the office, they made their way to our brand-new headquarters. It was then that we saw the results of what we’d been working to build for so long: a hub of connectivity that would bring the group together.

Communal area

When developing our workspace, our ethos was to keep the design community-based and flexible. We wanted to give the staff the ability to communicate and connect face-to-face that they’d previously missed out on. As such, our offices consist of large, light, open-plan workspaces. We’ve heard constant feedback from staff since the move about how this has brought them closer to departments that they previously would have had little to no interaction with.

Open plan office

There is also still the option for an enclosed workspace if needed. Throughout the site, there are solo seating areas, soundproof booths, breakout spaces with whiteboards, and meeting rooms, including our innovation hub. These give staff the option of working at their desk or going somewhere more private. For example, if they need to take a phone call, have a silent working period, or meet with suppliers or clients.


However, there’s more to these investments than just the obvious design choices. We’ve also made sure that our staff are safe and comfortable with our state-of-the-art air filtration and temperature system as well as many other finer details.


Our ground floor contains a flexible café area: the social hub of the building. This can be used for breaks, catching up with colleagues, meetings, and the furniture can even be cleared away for an event. The Fuelmate sales team uses one of the meeting rooms in this area for our daily catch-up, and you may recognise the café area from our photo of the recent collection for Ukraine!


We know that exercise and mental health are intrinsically linked, and we wanted to give our staff the means to take care of themselves after an unprecedented couple of years. As a result, we’ve also included a dedicated gym, which contains a variety of equipment that’s free for all staff to use.

Fuelmate's Gym
Our New Gym

The Fuelmate team ourselves are based on the second floor in our own lovely open plan office area which overlooks the marina. As well as our desks, we have our own booths and sitting areas, as well as a nearby auditorium-style meeting room which is perfect for presentations. There’s also, of course, a handy kitchen area which is currently working away at producing a frankly huge level of tea and coffee.

We’re proud of our new location and are delighted to be investing in our staff.

Second Floor


“Our new building offers a state-of-the-art contemporary and versatile workspace in an enviable location within a vibrant part of the city.

With people at the heart of its design, it will ensure we have a desirable workplace to retain and attract talent as Fuelmate strengthens its position as one of the largest independent fuel card providers in the UK.”


Andy Smith, Managing Director


On the third floor, we have our largest and most impressive meeting rooms. This space can either be a large conference room or split into two smaller spaces. These meeting rooms have their own dedicated kitchen area which makes this space perfect for entertaining visitors and showing off our amazing views.


Conference Room
Third Floor

Although this is the most deluxe meeting room, our new location provides plenty of space for meetings and visitors so, if your fuel card contract is coming up for renewal, why not book a meeting with us? Not only would this give you the chance to see our new site in person, but we also offer a free invoice analysis of your fuel spend and consultations on what we can do for you. Get in touch with us today!

How small businesses can save this tax year

The beginning of a new tax year has left many businesses swamped with paperwork, reviewing outgoings, and planning for another challenging and uncertain year ahead. If you’re a small business owner or manage a fleet for a small business, you will no doubt have been feeling the pinch over the past year, if not longer on the back of an unprecedented increase in operating costs.


The lifting of COVID-19 restrictions dramatically and suddenly raised demand in many industries and saw the price of many vital commodities surge. The recent rises in wholesale oil prices have also had a drastic effect on the market, especially for small businesses. There are many ways that small businesses can save money for their fleets. Here are our top suggestions:


Track your fleet data


Rising oil and fuel prices are the main topic of conversation for small businesses at the moment. Not only have they been steadily climbing, but the upfront cost for fuel is also pushing up overhead costs due to the logistical supply of all products being affected.


The best practice to employ to save some of your budget is to encourage your fleet to use as little fuel as is possible. In the first instance, this can be handled by encouraging safer and more economical driving. With telematics, you can monitor your drivers’ habits and see if anyone is increasing their fuel usage by driving aggressively, such as driving in low gears, unnecessarily braking, or harsh accelerating. You can then use these insights to train your drivers and save your fleet money.


It’s worth keeping in mind as well that simple maintenance needs, such as underinflated tyres, also use up fuel. This tax year, use your fleet data to stay on top of repairs before they become an unexpected drain.


Streamline your journeys


During the COVID-19 lockdowns, small businesses had to assess what travel was vital and what journeys could be avoided. In the past months, many of these commutes have resumed but, in the current financial climate, is worth reviewing again what travel is essential. It’s important to be economical.


For some sectors, such as freight and transport, cutting out journeys is not an option. In this case, it is instead a good idea to look at streamlining your drivers’ routes. Telematics can also provide a wealth of data to be reviewed, which can be used for assessing if your fleet is using routes that are longer than is needed.

fuelmate journey planner

Our journey planner can help you plan routes for your drivers.

With a Fuelmate account, you’ll be given access to our journey planner, which can save you fuel by reducing detours as well as advising on where you can get the best price. We offer a large array of cards with access to sites both along the UK motorways as well as within urban areas. We’ll advise on the perfect selection of cards for you and your drivers, giving you absolute coverage.


Review your fuel card deal

In preparation for the new tax year, you have likely been spending a lot of time pouring over invoices recently. During this time, you may have noticed a few surprises in your fuel card deal. The increased fuel cost was probably the most unpleasant factor, though not particularly a surprise. If you have a current fuel card contract, there is also the unfortunate chance that you will have seen some hidden fees added by your provider.


If this is the case, it may be time to review if your provider is the right one for you. Those working for small businesses often find themselves in roles covering multiple responsibilities when compared to their counterparts at larger companies. As such, you need a provider that is upfront with you regarding any additional costs instead of expecting you to find them in the small print during a hectic work schedule.


In terms of the fuel cards themselves, it’s always worth looking at what additional benefits you can be earning from the fuel suppliers. Most fuel providers, such as BP and Esso, offer reward schemes that provide some support to those who have a regular and consistent fuel outgoing.


At Fuelmate, there are no hidden fees hidden and we pride ourselves on being transparent about what you will be paying. We provide a free invoice analysis before you even sign up to show you what you would be spending with us and allow you to make an informed decision about your fuel solution.


Call us now

If you manage the fuel spend for a small business, and are wanting advice on your outgoings, get in touch with us today. Our priority is ensuring that you get the best fuel card solution for your business, and we are always here to offer support and advice.

Fuel Cards for Businesses: 5 Myths and Misconceptions

Across the UK, fuel cards are accepted as a popular and effective solution for saving your business time and money. However, we often hear a number of misconceptions about fuel cards from both large and small businesses.


Here are some of the top fuel card myths:


Fuel card prices are higher

One popular myth we hear is that using a fuel card will actually lose you money. Although card prices can fluctuate, this is usually not the case. Fuel cards can save your fleet and your business money in many ways.


When benchmarked against the national average price for fuel, fuel cards deliver a noticeable annual saving. This is especially true for cards offering a fixed weekly rate. Fixed weekly rates are a great way to manage costs, particularly when fuel costs rise exponentially, as they’ve been known to in recent weeks. In this event, a fixed rate saves you money by keeping the price consistent instead of rising daily.


If you’re dubious about a fuel card saving you money, get in touch with us for our free invoice analysis. We compare your recent fuel spend to what you would have spent using Fuelmate. We are upfront about your potential savings, allowing you to make an informed decision about your fuel card provider.


If you use fuel cards, you are tied to a fuel provider

A common worry for fleet managers unfamiliar with fuel cards is that, upon signing up to a card, they will be tied in with that fuel provider and have limited choice of refuelling sites for their drivers.


Actually, you can use multiple cards to get your drivers the best prices depending on where they refuel. Also, cards themselves often offer coverage at a vast range of third-party sites as well as their core locations.


We offer packages tailor-made for you and your business requirements. If you are after access to specified sites, such as bunker locations, we have fuel cards for you. The same is true if having access to a range of locations is a higher priority. For example, our BP List and Shell Fleet 2 cards both offer access to an extensive network of over 3,500 fuel stations nationwide, including Texaco, ESSO, Gulf, Morrisons, Gleaner, and Circle K fuel stations.

Fuel cards just create extra paperwork

If fleet managers are used to handling expenses manually, the idea of switching to fuel cards can be daunting. If you are used to your previous system, such as refunding your employees’ fuel spend through expenses, a new way of operating may leave you worried about increased administration work, managing a new provider contract, and related expenditure. However, fuel cards consolidate all of your company’s fuel spend into one account. This makes your outgoings easier to watch and manage.

With our online dashboard, you have access to your account 24/7 and can get pin reminders, view and download your invoices, search your fleet’s fuel transactions, and plan journeys with our Journey Tracker. Overall, using fuel cards makes managing your fuel spend more convenient.

Fuel cards can only be used by large businesses

Some smaller businesses believe that fuel cards are only a suitable solution for companies operating large fleets. As a result, small businesses can pay more for their fuel when they would benefit the most from fuel savings. Small businesses are eligible for fuel cards and benefit greatly from using them. In fact, in small businesses, effective time management is essential and fuel management solutions provided alongside fuel cards are vital.


The amount your company spends on fuel also has a large effect on the profit margins for small businesses. This makes it crucial to keep an eye on costs and finding savings where you can. Fuel cards are an excellent way to achieve regular savings and reduce unnecessary admin.

All providers are the same

The prospect of signing up with fuel card providers can be disheartening if you’ve been stung in the past. Fleet managers can be put off by previous experiences with high prices, hidden fees, or bad service. A common misconception is that all fuel card companies operate the same way. Alongside this is the belief that they all have the same outlook on how to treat their customers.


At Fuelmate, we put our customers first. We are upfront about all costs associated with your account so you’re never caught out by hidden fees. With our free invoice analysis service, you will be given an honest and complete breakdown of how much you can save with us before signing up. What’s more, once signed up, you will be assigned your own respective and committed account manager who will always give you the service you deserve.

For correct and up-to-date information about UK fuel cards, give us a call today and let us find the best solution for you and your business.

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